Job Description

Our client, a well-established PE firm, is seeking a highly organized and professional Executive Assistant to support a team of junior to senior-level professionals (approximately 10–12 individuals). This role requires strong administrative skills, attention to detail, and the ability to handle confidential information with discretion. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and has exceptional communication skills. This is a great opportunity for an experienced Executive Assistant to join a dynamic investment firm and provide critical support to a high-performing team. The firm offers a collaborative work environment and opportunities for professional growth. This seat is in office 5x a week in their midtown office.

RESPONSIBILITIES:

• Provide comprehensive administrative support to multiple executives, handling a wide range of responsibilities with professionalism and efficiency
• Manage calendars, schedule internal and external meetings, coordinate logistics, and prepare/distribute meeting materials
• Arrange and coordinate complex, multi-city business travel; manage related itineraries and expense reimbursements
• Maintain files, correspondence, and confidential documents with accuracy and organization
• Screen and prioritize calls and emails, responding with good judgment and discretion
• Support compliance reporting requirements for each executive as needed
• Collaborate with other Executive Assistants and administrative staff across the firm to ensure smooth day-to-day operations
• Step in to provide coverage or support when other EAs are out of office or need assistance
• Handle ad hoc projects and special assignments as needed

REQUIREMENTS:

• Professionalism, maturity, and sound judgment when handling sensitive and confidential information
• Ability to multi-task, prioritize, and meet deadlines while maintaining composure under pressure
• Strong written and verbal communication skills with a high level of responsiveness
• Excellent attention to detail and accuracy
• A collaborative, team-oriented mindset with a willingness to go above and beyond
• Proactive, self-motivated, and adaptable to changing needs and working styles
• Bachelor’s Degree preferred
• Minimum of 5–7+ years of experience as an admin professional supporting executives in a fast-paced corporate environment
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

HOURS:
8:30 AM – 5:30 PM; Monday through Fridays in person 
SALARY:
$100K–$120K base + discretionary bonus + 100% covered medical, dental, and vision + 15 days PTO + additional outstanding benefits ($130K total cash comp). 

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Job Tags

Monday to Friday,

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